Welcome to Zimun, your appointment and resource manager for small businesses. This guide gets you from sign-in to a working booking page you can share with customers.
You will create an organization, add services, invite your team, and publish a booking page customers can use right away. No complicated setup, no technical steps.
If you would rather try Zimun before committing, open /demo for a self-resetting demo organization preloaded with services, staff, and bookings. The demo resets on a schedule so you can experiment freely.
1. What Zimun does for you
Zimun keeps appointments, staff, and resources in sync. Salons, studios, clinics, and consultants rely on it to avoid double bookings and keep teams aligned.
Availability is checked across people and required resources every time a slot is shown, so the calendar stays accurate without manual work.
2. Sign in with Google
Open the auth page and use the Google sign-in button at the top of the card. No new password to remember, no extra account to create.
If you are the owner, your account becomes the organization owner automatically. Team members who join later have member access.
3. Create your organization
After sign-in, Zimun creates a starter organization for you, populated with one location (called "Main location"), one service (called "General availability"), and one team member (you). Rename the organization to match your business (for example "Anna’s Hair Studio"). You become the owner automatically.
Add a short description and your company address for the business profile. Then set up your first location — appointments, directions, and local holiday rules follow the location where each booking happens.
4. Set up your locations
Review your first location in Settings → Locations, then add more only if bookings happen in another branch, room set, or timezone.
Each location has its own working hours, holiday calendar, and overrides — set them in Settings → Locations → Overrides so the customer-facing availability matches the real opening times for that branch.
Treat the organization profile as company identity and locations as the real places where appointments happen. Review Set Up Locations before you publish multi-location booking.
5. Add your services
Create each bookable service: haircut, massage, lesson, consultation. Add a description, optional image, and assign required resources.
Assign each service to the location or locations where you actually offer it. In multi-location setups customers may need to pick a location before that service appears.
Clear service names help customers pick the right slot quickly and reduce back-and-forth questions.
For services customers book regularly (weekly therapy, monthly check-up), turn on "Allow recurring appointments" on the service so they can book a whole series in one go. See Recurring Appointments.
6. Add your team members
Invite your staff and set their working hours. Each person sees their own schedule, with booked and available slots based on their services and hours.
Team members belong to one location, so assign them where they actually work. A slot is only shown when the selected location has matching staff coverage.
Members can manage their own availability; owners can adjust everything across the organization.
7. Add your resources
Resources are rooms, chairs, studios, or equipment shared across services. Assign them to services so Zimun avoids clashes automatically.
Resources also belong to one location. The selected location must have every required resource free before a slot can appear.
If a customer is renting the resource itself — a practice room by the hour, a podcast booth, an instrument — share a resource booking link instead so the customer picks the start and end. See Resource Booking.
8. Manage your schedule
The schedule view shows bookings, availability, and changes in real time across devices. Each appointment carries a status — on hold, scheduled, confirmed, or cancelled — and from the details popup you can Mark as started, Mark as ended, and record attendance.
Reschedule or cancel directly from the schedule view; customers receive updated emails and calendar invites automatically. Customers can also reschedule or cancel themselves from the confirmation email — no operator action required.
Every change to an appointment is recorded so you can investigate later — who rescheduled it, when the reminder went out, whether the customer confirmed via email. See Appointment History.
9. Share your booking page and go live
Open Settings to find a Share button on the organization, on each location, on each service, and on each resource. Each one opens the "Share booking link" dialog with a public link and an embed snippet you can drop into your website.
Use the organization-wide link for general "book with us" buttons, the per-location link for a branch-specific page, the per-service link for marketing a specific service, and the per-resource link for resource rentals.
10. Next steps
Invite your team, share the link, and take the first real booking. Zimun handles confirmations, reminders, and conflict checking from there.
Read the User Manual guides for deeper coverage: